Sponsorship

INDUSTRY SUPPORT PROSPECTUS

Dear Industry Partners,

On behalf of the Eastern Vascular Society, we are pleased to invite you to participate in the 38th Annual Meeting. This year’s meeting will be held from September 19 – 22, 2024 at the Charleston Place in Charleston, SC. Given the great in person turnout this past year, we again expect to host 350-400 vascular surgeons and trainees from the eastern regions of the United States and Canada. This Industry Prospectus will give you all the necessary information to enable you to participate in the Annual Meeting. As the year progresses, please be sure to check out website for regular updates, at http://www.easternvascular.org

We have several different support levels and opportunities and encourage companies who would prefer to support the mission of the Society at a more significant level to look at the Support Opportunities section of the Prospectus. We have several high value engagement opportunities that may be of interest and would be happy to discuss participation. This year, you are able to customize your sponsorship package to meet your desired support level. Each support level comes with various perks aside from what choose to build your company's package.

The EVS meeting will offer information regarding the care of vascular conditions and associated material that will allow vascular surgeons, trainees, and other Allied Health Professionals to remain current on the latest knowledge, approaches, and procedures that will lead to better patient care. Due to an ever-increasing prevalence of vascular disease in our society, there has never been a more challenging time to be a vascular surgeon or a time when it has been more critical to keep abreast of developments in the field. The introduction of Maintenance of Certification and increasing multi-specialty competition in our current healthcare system pose new challenges and make further education on cutting-edge approaches to the treatment of vascular disease essential.

Similar to last year, we will have a dynamic interactive trade show that will facilitate interaction with meeting attendees allowing industry to showcase their products. We are excited about continuing the abstract category in the plenary session for “New Innovations and Technology” to encourage the presentation of new technology and advancement within the main academic sessions. Based on feedback, we will also have a Technology Forum session scheduled between the last Plenary session of the day, and evening events to allow industry to showcase new products and technology. Given the success of the simulation sessions, we are planning to expand the scope of these sessions to offer more value to the attendees. We will also have debates and sponsored mini presentations from industry partners taking place in prime and dedicated space within the exhibit hall during the break sessions to allow for presentations of new products and late-breaking clinical data. Dedicated simulation and Mock Oral Exam sessions will be scheduled outside of the main meeting hours. This will allow our vascular trainee attendees to attend more of the main meeting.

We look forward to seeing you in Charleston. Please feel free to contact the Meeting Manager if you need assistance: 202-888-3032. Sincerely,

Alfio Carroccio, MD
Chair, Development Committee 

Kathleen Ozsvath, MD
President, The Eastern Vascular Society

PROGRAM OBJECTIVES

The specialty of vascular surgery has matured and evolved dramatically over the last three decades, but never more profoundly than in recent years. In view of the rapid development of novel, evolving technologies; the generation of information at a rate faster than at any time in history; and the unprecedented growth of the elderly segment of our population in whom circulatory disease predominates, there has never been a more challenging time to be a vascular surgeon, or a time when it has been more critical to keep abreast of developments in the field. The introduction of Maintenance of Certification and increasing multi-specialty competition in our current healthcare system pose new challenges and make further education on cutting-edge approaches to the treatment of vascular disease essential. The Annual Meeting of the EVS will allow vascular surgeons and other Allied Health Professionals to remain current on the latest knowledge, approaches, and procedures that will lead to better patient care.

ATTENDANCE

The meeting will draw primarily from the EVS membership which is represented in the Mid-Atlantic and Eastern states, as well as Eastern Canada and Puerto Rico. The meeting is also open to Non-member Physicians, Residents and Fellows, Students, RVTs, Nurses and other Allied Health Professionals. Projected attendance for 2024: 400. The Eastern Vascular Society is the largest Regional Vascular Meeting in the US.

SUPPORT OPPORTUNITIES

The Society appreciates your support for our educational content. Your support will help to offset the cost of the meeting, the call for abstracts and to provide quality CME and CEU content to our attendees.

*must be platinum, gold, or silver level sponsors to be eligible for a speaker symposia

PLATINUM LEVEL: Spend $90,000

Includes:

  • Exhibit Booth
  • Premium Booth Location
  • Digital Banner in Mobile App
  • Included in Break Rolling Slides
  • Individual Sponsorship Slide During Break
  • "Pushes" in the Mobile App
  • Website Recognition
  • Eblasts from your company sent to all registered attendees
  • Eligibility to host a meal symposium
  • Eligibility for Private Meeting Room (price varies)

GOLD LEVEL: Spend $75,000

Includes:

  • Exhibit Booth
  • Digital Banner in Mobile App
  • Included in Break Rolling Slides
  • Individual Sponsorship Slide During Break
  • Website Recognition
  • Eligibility to host a meal symposium
  • Eligibility for Private Meeting Room (price varies)

SILVER LEVEL: Spend $50,000

Includes:

  • Exhibit Booth
  • Digital Banner in Mobile App
  • Included in Break Rolling Slides
  • Website Recognition
  • Eligibility to host a meal symposium (breakfast only)
  • Eligibility for Private Meeting Room (price varies)

EXHIBITOR LEVEL: Spend $5,000

Includes:

  • Included in Break Rolling Slides
  • Website Recognition
  • Eligibility for Private Meeting Room (price varies)

Build Your Own Package to Reach Your Desired Support Level

Supported by a Single Sponsor

$30,000 PRESIDENT’S RECEPTION

Sponsor the annual reception! All attendees and industry partners are welcome to attend this gathering; an evening of food, beverages, and live entertainment. The fee includes a dedicated slide of on-screen recognition displayed in the General Session room; recognition in the final program; meeting signage; mention in EVS website and on the mobile app, and brief podium time at beginning of reception.

$22,000 LUNCH SYMPOSIUM (5 SPOTS)

Sponsor one of our (non-cme) hour lunches, with your choice of topic and speaker(s). Fee includes onsite signage, recognition on our website and mobile app, badge scanning and a post event attendee report. Catering and AV costs are additional, and paid for directly by the sponsor.

$20,000 WELCOME RECEPTION

The fee includes a dedicated slide of on-screen recognition displayed in the General Session room; recognition in the final program; meeting signage; mention in EVS website and on the mobile app.

$18,000 BREAKFAST SYMPOSIUM (3 SPOTS)

Sponsor one of our (non-cme) hour breakfasts, with your choice of topic and speaker(s). Fee includes onsite signage, recognition on our website and mobile app, badge scanning and a post event attendee report. Catering and AV costs are additional, and paid for directly by the sponsor.

$15,000 WIFI

The fee includes a dedicated slide of on-screen recognition during breaks; recognition in the program; meeting signage; and a mobile app banner. Your company can select the WiFi network name and password.

$10,000 1 HOUR ADVISORY BOARD MEETING

NEW! Have a new product you want to get feedback on, or information to share? Get a 1 hour, private room, to meet with EVS faculty of your choosing. We will provide you with a list of last year‘s conference attendees and registrants to date, where you can choose who you would like to have in your meeting.

$5,000 EXHIBIT BOOTH

*Scroll down to see more exhibitor details

 

 

 

Supported by Multiple Sponsors

$25,000 RESEARCH GRANT

The purpose of this grant is to support early and mid-career investigators who are interested in conducting clinical, basic, and translational studies. Each year the research committee reviews all the applications, then announces the winner at the annual meeting. The winner has the year to work on their project, then present their progress/project at the following annual meeting.

$7,5000 SIMULATION SESSION

Our biggest hit! We have a well organized simulation session where companies can bring one or more simulators for medical students, junior vascular/general surgery residents, and senior residents/fellows to participate in. Our simulation committee assigns EVS faculty members to proctor each station and rotate participants through. There will also be a simulation competition for participants, where the winner gets to go to the SVS Top Gun competition.

$5,000 TECH FORUM (Revamped for 2024. See description)

We are excited to announce that the Tech Forum has been revamped for this upcoming year. The Tech Forum will take place in the main meeting room where the plenary sessions are held. The Tech Forum is anticipated to take place Friday AM, immediately following the Key Note Speaker. With this change in location and time slot, we anticipate excellent attendance to this session. We want to invite our industry partners to support and participate in this session by highlighting unique technologies in your portfolio. Each presentation will be alloted 5-8 minutes +/- a few minutes for discussion, pending the final format. Speakers can be industry members or consultant physicians.

$5,000 POSTER COMPITITION

Your support offsets the cost of this technology and provides support towards the digital software so that young surgeon‘s can present their abstracts in our poster competition, judged by senior faculty. Sponsor logos will be displayed in onsite signage, the mobile app, and on our website.

$5,000 DEI SCHOLARSHIPS

This fee is for one $5,000 DEI scholarship. The DEI committee reviews all scholarship applications and awards a set number of scholarships each year (pending raised funds). The scholarship can be used for travel, hotel accommodations, and registration expenses to attend specific courses and/or other leadership training and development opportunities and activities, or for expenses related to a DEI-focused project.

$2,500 ALLIED HEALTH

This covers the costs of the meeting space rental, speaker honorarium, audio-visual, continuing medical education accreditation, onsite signage, and participation in the hands on session. The Allied Health session is made up of a didactic lecture session followed by a hands on session. For the hands on session, attendees and young surgeons (required by travel scholarship) will circulate through company tables to receive hands on experience.

$2,500 VENOUS SESSION

New! Didactic and hands on session (similar to Allied Health, listed above).

$1,500 TRAINEE/HCPITs SCHOLARSHIPS

Support medical students, general surgery and vascular residents, and vascular fellows to attend the EVS Annual Meeting. Your investment will cover print materials, travel, hotel and registration to the EVS Annual Meeting for these individuals.

$1,000 FUN RIN/WALK FOR CHARITY

Each year our President selects a charity of their choosing that EVS will donate to. Donated funds come from T-shirt sales and run/walk sign-ups. This sponsor fee will go towards onsite signage and t-shirts for participants/attendees to purchase. Your company logo will be printed on the back of the t-shirt along with the charity logo.

TBD PRIVATE MEETING ROOM

$150 per Exhibitor badge

EXHIBITORS

$5,000 fee

Exhibit hall dates & hours*

Thursday, Sept 19th through Sunday, Sept 22nd, 2024. Continental breakfasts and scheduled coffee breaks will be served in the exhibit area daily.

*exhibit schedule subject to final program

Additional Functions

Exhibitors are invited to exhibit at, and attend the Welcome Reception with will be held in the Exhibit Hall. all industry is invited to attend the Welcome Reception and the President's Reception.

Payment

A 50% payment is due with this agreement, with the balance being due by Monday, September 2nd, 2024. In the event of cancellation after August 26th, 2024, a refund will not be issued. All applicable artwork must be submitted to EVS for approval prior to use. This includes banners, screensavers and ads.

*see linked pdf of Prospectus for complete exhibitor details & payment information

Space Assignment

Preference of space assignment will be given in the order in which applications are received and level of support. Exhibitors wishing to avoid assignment of space adjacent to a particular company should indicate that on their application. Careful consideration will be given to such requests. The EVS reserves the right to alter the exhibit floor plan at any time.

Cancellation Policy

In the event of cancellation after August 26th, 2024, a refund will not be issued.