Sponsorship

INDUSTRY SUPPORT PROSPECTUS

Download Prospectus

Dear Industry Partners,

On behalf of the Eastern Vascular Society, we are pleased to invite you to participate in the 37th Annual Meeting. This year’s meeting will be held from September 7 – 9, 2023 at the Capitol Hilton in Washington, D.C. Given the great in person turnout this past year, we again expect to host 350-400 vascular surgeons and trainees from the eastern regions of the United States and Canada. This Industry Prospectus will give you all the necessary information to enable you to participate in the Annual Meeting. As the year progresses, please be sure to check out website for regular updates, at http://www.easternvascular.org

We have several different support levels and opportunities and encourage companies who would prefer to support the mission of the Society at a more significant level to look at the Support Opportunities section of the Prospectus. We have several high value engagement opportunities that may be of interest and would be happy to discuss participation. If desired, we are available to discuss a customized package for your company at any time.

The EVS meeting will offer information regarding the care of vascular conditions and associated material that will allow vascular surgeons, trainees, and other Allied Health Professionals to remain current on the latest knowledge, approaches, and procedures that will lead to better patient care. Due to an ever-increasing prevalence of vascular disease in our society, there has never been a more challenging time to be a vascular surgeon or a time when it has been more critical to keep abreast of developments in the field. The introduction of Maintenance of Certification and increasing multi-specialty competition in our current healthcare system pose new challenges and make further education on cutting-edge approaches to the treatment of vascular disease essential.

Similar to last year, we will have a dynamic interactive trade show that will facilitate interaction with meeting attendees allowing industry to showcase their products. We are excited about continuing the abstract category in the plenary session for “New Innovations and Technology” to encourage the presentation of new technology and advancement within the main academic sessions. Based on feedback, we will also have a Technology Forum session scheduled between the last Plenary session of the day, and evening events to allow industry to showcase new products and technology. Given the success of the simulation sessions, we are planning to expand the scope of these sessions to offer more value to the attendees. We will also have debates and sponsored mini presentations from industry partners taking place in prime and dedicated space within the exhibit hall during the break sessions to allow for presentations of new products and late-breaking clinical data. Dedicated simulation and Mock Oral Exam sessions will be scheduled outside of the main meeting hours. This will allow our vascular trainee attendees to attend more of the main meeting.

We look forward to seeing you in Washington, D.C. Please feel free to contact the Meeting Manager if you need assistance: 503-635-4761 option 2. Sincerely,

Shang Loh, MD
Chair, Development Committee 

Peter Faries, MD
President, The Eastern Vascular Society

PROGRAM OBJECTIVES

The specialty of vascular surgery has matured and evolved dramatically over the last three decades, but never more profoundly than in recent years. In view of the rapid development of novel, evolving technologies; the generation of information at a rate faster than at any time in history; and the unprecedented growth of the elderly segment of our population in whom circulatory disease predominates, there has never been a more challenging time to be a vascular surgeon, or a time when it has been more critical to keep abreast of developments in the field. The introduction of Maintenance of Certification and increasing multi-specialty competition in our current healthcare system pose new challenges and make further education on cutting-edge approaches to the treatment of vascular disease essential. The Annual Meeting of the EVS will allow vascular surgeons and other Allied Health Professionals to remain current on the latest knowledge, approaches, and procedures that will lead to better patient care.

ATTENDANCE

The meeting will draw primarily from the EVS membership which is represented in the Mid-Atlantic and Eastern states, as well as Eastern Canada and Puerto Rico. The meeting is also open to Non-member Physicians, Residents and Fellows, Students, RVTs, Nurses and other Allied Health Professionals. Projected attendance for 2023: 400. The Eastern Vascular Society is the largest Regional Vascular Meeting in the US.

SUPPORT OPPORTUNITIES

The Society appreciates your support for our educational content. Your support will help to offset the cost of the meeting, the call for abstracts and to provide quality CME and CEU content to our attendees.

*must be platinum, gold, or silver level sponsors to be eligible for a speaker symposia

$90,000 PLATINUM LEVEL

Includes:

  • Eligibility to host either a breakfast or lunch speaker symposium, and/or a reception
    • Breakfasts & Lunches: Topic and speakers are your choice
    • Catering and any AV are paid directly by the sponsor
    • 2 email blasts sent by EVS highlighting your program
    • On-site signage
    • Digital banner in mobile app and sponsorship slide during breaks
    • “Pushes” on the mobile app
    • Scanning ability through mobile app to track symposia attendees
  • Addition of "a la carte" items, to reach platinum level (limited availability. Opportunities provided on a first come first serve basis)
  • Premium booth, located in a premium location in the exhibit hall (dimensions tbd)
  • 20 complimentary exhibitor badges

$75,000 GOLD LEVEL

Includes:

  • Eligibility to host either a breakfast or lunch speaker symposium, and/or a reception
    • Catering and any AV are paid directly by the sponsor
    • 1 email blasts sent by EVS highlighting your program
    • On-site signage
    • Digital banner in mobile app and sponsorship slide during breaks
    • Scanning ability through mobile app to track symposia attendees
  • Addition of "a la carte" items, to reach gold level (limited availability. Opportunities provided on a first come first serve basis)
  • Premium booth, located in a premium location in the exhibit hall (dimensions tbd)
  • 15 complimentary exhibitor badges

$50,000 SILVER LEVEL

Includes:

  • Eligibility to host either a breakfast or lunch speaker symposium, and/or a reception
    • Catering and any AV are paid directly by the sponsor
    • On-site signage
    • Digital banner in mobile app and sponsorship slide during breaks
  • Addition of "a la carte" items, to reach silver level (limited availability. Opportunities provided on a first come first serve basis)
  • Premium booth, located in a premium location in the exhibit hall (dimensions tbd)
  • 10 complimentary exhibitor badges

$25,000 BRONZE LEVEL

Includes:

  • Eligible for breakfast or lunch speaker symposium. Priority will be given to platinum, gold, and silver first.
  • Addition of "a la carte" items, to reach silver level (limited availability. Opportunities provided on a first come first serve basis)
  • Premium booth, located in a premium location in the exhibit hall (dimensions tbd)
  • 5 complimentary exhibitor badges

RECEPTION SPONSORSHIP - for platinum, gold, or silver level sponsors

$25,000 PRESIDENT’S RECEPTION

The fee includes a dedicated slide of on-screen recognition during Scientific Session and breaks; recognition in the final program; meeting signage; mention in EVS website and a mobile app   banner. Optional private meeting room available first or second day of meeting.

$20,000 WELCOME RECEPTION & INDUSTRY TRADE SHOW

The fee includes a dedicated slide of on-screen recognition during Scientific Session and breaks; recognition in the final program; meeting signage; mention in EVS website and a mobile app  banner. Optional private meeting room available first or second day of meeting.

ADDITION OF "A LA CARTE" ITEMS

$25,000 Research Grant

Basic Science or Translational Studies for early investigators

$15,000 WiFi Network & Mobile App

The fee includes a dedicated slide of on-screen recognition during Scientific Sessions and break; recognition in the final program; meeting signage; and mention on the EVS website and mobile app. Your company can select WiFi network name and password.

$12,500 15-minute Lecture during Break Session

$12,000 Resident/Fellow Case Presentation Competition

 $7,500 Allied Health Support

$7,500 Simulation Program

This is an opportunity to support the simulation program/competition with fellows which will occur outside of the time frame of the main meeting.

$7,500 Tech Forum 

$5,000 Radiation Safety Hands On Session 

$5,000 ePoster Sponsorship

Your support offsets the cost of this technology and provides support towards the digital poster software so that HCPIT’s can present abstracts and publish in peer-reviewed literature sources.

$5,000 each DEI Scholarships 

$1,500 per Trainee/HCPITs Fellowships

Support medical students, general surgery and vascular residents, and vascular fellows to attend the EVS Annual Meeting. Your investment will cover print materials, travel, hotel, and registration the EVS Annual Meeting for these individuals.

$100 per Exhibitor badge

EXHIBITORS

$7,500 fee

Exhibit hall dates & hours*

Thursday, Sept 7th through Saturday, Sept 9th, 2023. Continental breakfasts and scheduled coffee breaks will be served in the exhibit area daily.

*exhibit schedule subject to final program

Additional Functions

Exhibitors are invited to exhibit at, and attend the Welcome Reception with will be held in the Exhibit Hall. all industry is invited to attend the Welcome Reception and the President's Reception.

Payment

A 50% deposit of the contract rate should be forwarded with the Application. The balance must be paid in full by Monday, Aug 19, 2023. Applications received after June 13, 2023 will be accepted on a space available basis.

*see attached pdf of Prospectus for complete exhibitor details & payment information

Space Assignment

Preference of space assignment will be given in the order in which applications are received and level of support. Following the Aug 19th deadline, exhibit assignments will be made on a space available basis. Exhibitors wishing to avoid assignment of space adjacent to a particular company should indicate that on their application. Careful consideration will be given to such requests. The EVS reserves the right to alter the exhibit floor plan at any time.

Cancellation Policy

Cancellations received in writing on or before August 19th, 2023 will be subject to a 50% administrative fee. No refund is possible for cancellations received after August 19th, 2023.